Sign Up Sheet

Date: July 8, 2023

Volunteer at Arts in the Park!
Saturday, July 8, 10:00am-4:00pm
Rain Date: Sunday, July 9

Sign up at the bottom of this page.

Shifts & Tasks

MORNING SET UP

6:30-9:00am: Artist greeters and check-in – 3 needed

• 1 person pick up coffee and donut order (see Jodi first)
• Greet artists when they arrive, find their number on map, show them to their spot
• Collect their raffle item(s) from front desk or booth and bring to raffle table
• Assist vendors as needed

7:00-9:30am: Set up MAC artist booth and MAC raffle/membership table – 3 needed

• Set up pop-up tent, folding tables, metal racks, easels for MAC artist booth
• Hang or set up artwork and get booth ready for show
• Set up folding tables and chairs for raffle table
• Prepare raffle table with jars, tickets, and materials; bring out membership info

7:00-9:30am: Other set up (some heavy lifting/carrying) – 2 needed

• Set up pop-up tent for musicians, help with platform
• Set up 2 pop-up tents in street
• Help with MAC booth and raffle station as needed
• Bring out cabaret tables and chairs to street, under tents (for food vendor)
• Set up kids’ games and activities on MAC lawn
• Make sure trash barrels are on site and have can liners (provided by town)

RAFFLE TABLE + MAC Ambassadors

9:30am-12:00pm: Raffle table – 3 needed

• Finish setting up raffle table: collect all sheets from front desk, make sure all artists have turned in their raffle items by 9:30am
• Sell raffle tickets, memberships, walk through park with tickets
• Direct those who wish to pay with a credit card to front desk inside
• Maintain clipboard for tracking raffle winners and numbers, instruct guests
• Take turns walking through park to ask vendors if they need a booth sitter or help, tidy spaces, check in at front desk, check games and crafts on lawn

12:00-2:30pm: Raffle table – 3 needed

• Sell raffle tickets, memberships, walk through park with tickets
• Direct those who wish to pay with a credit card to front desk inside
• Maintain clipboard for tracking raffle winners and numbers, instruct guests
• Take turns walking through park to ask vendors if they need a booth sitter or help, tidy spaces, check in at front desk, check games and crafts on lawn

2:30-5:00pm: Raffle table and selection of winners/cleanup – 3 needed

• Sell raffle tickets, memberships, walk through park with tickets
• Maintain clipboard for tracking raffle winners and numbers, instruct guests
• Take turns walking through park to ask vendors if they need a booth sitter or help, tidy spaces, check in at front desk, check games and crafts on lawn
• When event ends at 4:00pm, begin raffle winner selection (instructions will be provided)
• After all raffle winners are selected and organized, call winners about pick up
• All remaining raffle items should be neatly organized and brought inside the MAC

MAC ARTIST BOOTH

9:30am-12:00pm: Run MAC artist booth featuring Alyn Carlson – 2 needed

• Sit at booth and make art sales. Be sure to add sales tax (instructions provided).
• Collect cash, checks, and credit card sales (or send those with cards to desk inside)
• Keep inventory list and update with all sales; track buyer info
• If slow, walk through park to ask vendors if they need anything, tidy spaces, check in at front desk, check games and crafts on lawn

12:00-2:30pm: Run MAC artist booth featuring Alyn Carlson – 2 needed

• Sit at booth and make art sales. Be sure to add sales tax (instructions provided).
• Collect cash, checks, and credit card sales (or send those with cards to desk inside)
• Keep inventory list and update with all sales; track buyer info
• If slow, walk through park to ask vendors if they need anything, tidy spaces, check in at front desk, check games and crafts on lawn

2:30-5:00pm: Run MAC artist booth featuring Alyn Carlson and PACK UP – 2 needed

• Sit at booth and make art sales. Be sure to add sales tax (instructions provided).
• Collect cash, checks, and credit card sales (or send those with cards to desk inside)
• Keep inventory list and update with all sales; track buyer info
• If slow, walk through park to ask vendors if they need anything, tidy spaces, check in at front desk, check games and crafts on lawn
• At 4pm, pack up all artwork back into wrapping or boxes
• Review inventory sheet against artwork to account for all pieces
• Bring all receipts, cash, checks, and credit card information back to front desk
• Take down and put away booth items (folding tables, racks, chairs, materials)

CLEAN UP

3:30-5:30pm: Event cleanup and closing (some heavy lifting) – 6 needed

• Take down all tables and chairs, bring back inside the MAC
• Help vendors pack up as needed
• Take down any MAC pop-up tents as needed and pack, bring back inside MAC studio
• Collect all lawn games/craft supplies and bring back inside
• Collect any trash/tie bags for pick up
• Help tidy up spaces inside the MAC: bathrooms, kitchen area, theater
• Help organize all raffle items in office, continue to call winners as needed